Council of Canadian Child and Youth Care Associations
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Minutes of the Annual Meeting
Winnipeg, Manitoba
May 24, 2010
Attendance:
David Connolly (President - PEI); Lori Leonard (Newfoundland and Labrador); Heather Modlin (Past President, Newfoundland and Labrador); Garth Goodwin
(Webmaster, Manitoba); Jenny McGrath (Alberta); Robert Bates (British Columbia); Kelly Shaw (Nova Scotia); Jennifer Foster (Ontario); Ken Lee (Manitoba); Cherie
Smith (Co-conference Chair, Manitoba); Jessica Lusk (Conference Co-chair, Manitoba)
Regrets – Lise Babineau (New Brunswick); Roger Fortin (Quebec); Mark Kelly (Yukon North)
9:05 – Meeting Called To Order
Ken Lee motions that BC’s Rep Robert Bates is able to vote at the meeting and that his two nights are to be reimbursed by the Canadian Council when dues are
paid. Lori Leonard Seconds.
Agenda is accepted with the addition of the plaques of conference program covers (Gail)
Review of Last year’s minutes – Amendment to minutes from last years AGM (Manitoba)
Kelly Shaw moves to accept the minutes with the amendment. Robert Bates Seconds. Motion Carried.
Provincial Updates – reports attached (e-mailed)
PEI – Report Given
Alberta – Report Given
Nova Scotia – Report Given
British Columbia – Report Given
Manitoba – Report Given
Ontario – Report Given
Newfoundland – Report Given
Roger Forton – Quebec; Mark Kelly – Yukon; Lise Babineau - NB
Nova Scotia gave pens out to their membership for CYC worker week. This was discussed as a possibility for the council as an option to support the membership.
This can be discussed further.
Financial Report
Dennis sent a report – Jennifer Foster presented.
Decrease in the balance of the financial position – conference sponsorship; CYC-net sponsorship; travel costs.
Jennifer has one full report that will go back to Alberta or to the new treasurer at the end of today’s meetings. There needs to be a new treasurer – there could be
someone assigned to do the books and then the treasurer would oversee it (from which ever province the treasurer is located). Paula Kreitz is with RBC –
connected to our association. It might be worth switching banks to one that is nationally connected.
Lori moves that the treasurers report be accepted as presented. Ken Seconds.
David moves Collins Blay and Co. remain the auditors for the CCCYA for 2010 – Rob Seconds.
David moves that the CCCYA move financial institutions and the new treasurer will explore CIBC and TD and at which time signing authority will occur. Kelly
Seconds.
This shall be completed within the next week – Heather will stay involved until this is transferred.
Florida conference – Heather has had correspondence about getting seed money back – Nova Southeastern has not supported the associations getting any money
back. The contract is not clear about the seed money so interpretations are diverse. It is not likely that the money will be returned so it is important to make sure that
the wording is clear in the next contract.
CYC Worker of the Year (needs to be a member)
Nominations –
Berry Goble (Alberta)
Barb Phillips (Newfoundland and Labrador)
Berry Goble is the 2010 award winner. Berry Can be asked to do a CYC-net profile.
We need to have more discussion around how to promote the national award to increase nominations. Nominators and nominees need to be members. Provincial
Associations can do a better job to support this.
Strategic Planning
Review Strategic Plan
• Assist all viable provincial and territorial Associations
• Share provincial Newsletters
• Support provincial/territorial associations to develop standards of practice
• Increase Poster Project
• Expand start up manual
• Provide stats and research info across provincial associations, i.e. pay scales
• Look at developing possible regional alliances
National Leadership Ideas –
How can we provide better national leadership? There has been a lot of debate on this over the years. There have been many people come forward to assist in this
area but we have not been receptive of this in the past. There have been articles published recently indicating a need for national leadership. There has not been a
lot of public leadership involved, especially in the way of advocacy/political support. There is a lot of debate on how we approach this.
What are the specific goals of the Council? There was a plan developed in 2003 in Victoria – since that time there has been smaller working goals.
We need to be careful about how we approach advocacy – public support as this is not necessarily our expertise. Do we need to develop a protocol in how we
would support in crisis?
Positive Leadership is the key. There has been some work done in this area in the past – discussion about brochures, poster project, etc.
There are different levels of leadership in the country. We need to be careful to not force our agenda on provincial associations. Is the role to follow and support the
provincial associations?
How do we allow people to become involved to help move the leadership forward who are not connected to the associations? Are they two separate things?
Association versus other bodies
The council has not always been receptive to connecting with other bodies.
Should the council representative from the provincial associations not be the president of the association?
Council Representatives need to report back to the provincial associations.
There is a council manual – that is on the website for associations.
Provincial Associations – these are the things that we need to look at (membership – legislation). There was a lot of congruency in the provincial reports. Can the
council be the group that helps move things forward?
Do we need to have a committee structure in place – and have a council representative chair each committee? Committees need to be clear and structured with
workable numbers.
We can build on what has been done by previous council representatives. We need to take small steps forward.
What do we need to do for national leadership?
• We need to tie up some of our specific roles (i.e. conference involvement)
• Membership (helping increase membership, supports and assistance, sharing information, standards)
• PR profile
• Formalizing protocols around communication within the council and on committees – new members orientation package is in place. This needs to be done
electronically.
• Certification (which model should we support – should/could we have continuity nationally?)
• Wage comparisons across the province
• Support for legislation
• Professional development/practice standards
People who are interested can work on terms of reference for a specific committee, reports need to be completed for every meeting whether a teleconference or in
person. These will be circulated in advance.
Committee Structure:
• Membership (David Connolly)
• Editorial Committee (Jennifer Foster /include Dennis in this)
• PR Profile – documenting history needs to be part of the mandate (Jennifer Foster/ Cherie Smith/Garth Goodwin)
• Certification/Legislation/standards/Board for the education task force (David Connolly and Robert Bates)
• Professional Development (Kelly Shaw/Heather Modlin/Cherie Smith)
• Policy/procedures/protocols (Lori Leonard/David Connolly)
Standards are important to consider when looking at certification. We will come back to representation from all parties to present on their certification process. The
Council will not endorse one over another – they will want to support good practice standards across certification programs.
Discussion around if we have a public AGM connected to the conference. This would help with the transparency of the Council. We can connect as well around
provinces bringing information about their associations to go on the council table. The council could write a report that could go in all provincial newsletters as a way
to connect. Some of the political pieces could go into that report as well as a spring board.
Child and Youth Care Workers without Borders
Heather was in Scotland in February and there was discussion around Child and Youth Care councillors to provide support. CYCLES (Child and Youth Care
Lifespace Emergency Support) is going to be a non-profit organization based in Manitoba. There is a national group of people who would be interested in
supporting this (international effort and board is the goal). Heather and Jessica will talk more about this.
Update from the Educational Task Force
The work on this is done. The next step is to develop a Board of Directors. The recommendation is that there would be regional representation from the education
programs and two council representatives on the new board. These representatives could also represent this committee (a start would be to sit on this board).
Hopefully the two will come forward today so they can attend tomorrow. David Connolly and Robert Bates agreed to serve on the board.
National/International Conference
The 2012 conference is in the planning stages. Banff Centre was the original plan but there is now discussion about other options such as Canmore. Garth
Goodwin has worked tirelessly on the website and promotional items for this event which is greatly appreciated – the website is www.garthgoodwin.
info/international.html
Donations and Honorariums
David moves to donate $1000 to CYC-net on behalf of the council. Robert Seconds
What can council do to support CYC-net? Can provincial associations donate and promote this to agencies? This could be in our newsletters. Kelly will approach
Homebridge in to see how they have done the staff deductions for CYC-net. We could also do a letter of support to invoices that go out on behalf of CYC-net. We
could do ticket sales, etc at conferences? Conference registrations could include a line to have donations to CYC-net. There could be sponsorship of agency to
agency/ individual to individual for locations that cannot offer support. The committees will look at how they can support CYC-net. Heather will follow up to see if
people can receive a receipt for donations. CYC-net is also willing to support us.
Honorarium for Garth for all of his work
He has received $500.00/year; however, he has done a lot of additional work, so therefore an argument was made for him to receive more.
Kelly moves that Garth receives $1000.00 for his extra work this year around multiple conferences, web design, etc. Lori seconds.
Presentations
A presentation of a plaque was made to Heather Modlin for her 16 years of dedication to the council.
A similar presentation will be made to Dennis McDermott for his 12 years of dedication to the council.
Committee structure will look at how recognition for Board members can occur.
There can be a connection for past members to remain involved – structure around how this will occur can go under our policies.
Election of Officers
Kelly nominates David Connolly for the role of president. Lori Seconds
President – David Connolly by acclamation
David Connolly nominates Kelly Shaw for the role of vice-president. Robert Seconds
Vice President – Kelly Shaw by acclamation
Kelly Shaw nominates Lori Leonard for the role of secretary. Robert seconds.
Secretary – Lori Leonard by acclamation
David Connolly nominates Cherie Smith for the role of treasurer. Lori Seconds
Treasurer – Cherie Smith by acclamation
5:29 adjourned the meeting